SPONSORSHIP AND EXHIBITION TERMS AND CONDITIONS

The following contains the standard terms and conditions of participating in the listed Conference & Exhibition. It should be read in conjunction with the Sponsorship and Exhibition Information,

The information contained below is correct at the time of release. The committee reserves the right to change any part of the sponsorship and exhibition information and inclusions,

The Contract

The term “organiser” refers to HELP Alliance  and includes associations, corporate and government bodies who have been engaged as their representative.

The term “exhibitor” includes any person, firm, company or corporation and its employees and agents identified in the application form or other written request for exhibition space.

A “contract” is formed between the organiser and exhibitor and/or sponsor when the organiser accepts the signed application.

The organiser may cancel the contract at their discretion if the full amount is not received within 28 days of lodging the application form. Additionally, the organiser reserves the right to cancel the contract by returning the amount paid within 28 days of receipt.

The Application

The organiser reserves the right to refuse application or prohibit any exhibitor and/or sponsor from participation without assigning a reason for such refusal or prohibition.

Exhibition

The decision of the organiser is final and decisive on any question not covered in the contract.

The organiser reserves the right to change the exhibition stand order if necessary.

The organiser is responsible for the control of the exhibition area only.

The organiser may shorten or lengthen the duration of the exhibition and alter the hours during which the exhibition is open to attendees. The organiser agrees to provide the exhibitor with an exhibitor kit prior to the exhibition for the purpose of communicating required actions on the part of the exhibitor.
The organiser has the right to take action based on verbal or written directions including those contained in the exhibitor kit. This is to ensure that all laws in connection with the exhibition are complied with, to prevent damage to person or property and to maximise the commercial success of the exhibition.
The organiser may refuse without limitation to permit activity within the exhibition or may require cessation of particular activities at their discretion.
The organiser reserves the right to disapprove the content and presentation of the exhibition catalogues, acknowledgments, handbills and matter with respect to the exhibition.
The organiser will accept no liability for loss or damage of equipment used by the exhibitor. The organiser reserves the right to specify heights of walls and coverings for display areas.
The organiser reserves the right to disapprove the content and presentation of the exhibition catalogues, acknowledgments, handbills and printed matter with respect to the exhibition.
The organiser may determine the hours during which the exhibitor will have access to the exhibition venue for the purpose of setting up and dismantling.
The organiser reserves the right to refuse any person including exhibitor staff, representatives, visitors, contractors and/or agents entry to the exhibition if they do not hold a purchased or complimentary registration.
The organiser will specify conditions relating to the movement of goods and displays, prior, during and after the exhibition.
The organiser will specify any regulations with regard to sound levels including microphones, sound amplification, machine demonstrations and videos. The exhibitor agrees to abide by these.
The organiser will accept no liability for loss or damage of equipment displayed or used by the exhibitor.
The organiser will arrange for daily cleaning soutside the exhibition open hours.
The exhibitor must ensure that all accounts are finalised and paid by the start date of the exhibition.
The exhibitor must use allocated space only for the display and promotion of goods and/or services within the scope of the exhibition.

OBLIGATIONS AND RIGHTS OF THE EXHIBITOR

The exhibitor must ensure that all accounts are finalised and paid by the start date of the exhibition.
The exhibitor must use allocated space only for the display and promotion of goods and/or services within the scope of the exhibition. The exhibitor must make every effort to maximise promotion and commercial benefits of participating in the exhibition.
The exhibitor must comply with all directions / requests issued by the organiser including those outlined in the exhibitor manual.
The exhibitor must comply with all applicable laws, including laws in relation to occupational health & safety. The exhibitor will therefore act with care to avoid damage to persons or property in the exhibition.
The exhibitor must ensure the cleanliness and tidiness of their allocated space. Upon the conclusion of the exhibition the exhibitor will promptly remove all exhibits, tools and other materials. If the exhibitor fails or refuses to do so, the organiser will make arrangements for this to be done by an external party at a cost to be paid by the exhibitor.
The exhibitor will not display an exhibit in such a manner as to obstruct or affect neighbouring exhibitors. This includes blocking or projecting light, impeding or projecting into aisles or neighbouring exhibition space.
The exhibitor is responsible for all items within their allocated exhibition space.
The exhibitor agrees to adhere to all fire regulations and will refrain from using flammable or dangerous materials within the exhibition. Written approval must be sought from the organiser if flammable or dangerous materials are required for the success of the exhibit.
The exhibitor will not use nails, screws or other fixtures on any part of the premises including walls and floor unless authorised by the organiser. In any case all permanent damage will result in the exhibitor paying for all repairs. An invoice will be issued after the event and will be payable within 14 days.
The exhibitor agrees to comply with all instructions relating to delivery times. The exhibitor acknowledges that the organiser will not be able to provide assistance in tracking lost deliveries. The exhibitor agrees that the organiser will not be liable for any goods rejected by the venue or lost or damaged prior to the delivery date specified or on return.
The exhibitor agrees to abide by requests made by the organiser to stop any activity that may cause annoyance to others in the exhibition. The exhibitor agrees to conduct all business transactions within their allocation exhibition space unless otherwise approved by the organiser.

INSURANCE AND LIABILITY

All exhibitors must have public liability insurance for the period of the exhibition and must be able to produce this documentation immediately at the request of the organiser. Minimum of $20M in coverage.
Exhibitors must insure, indemnify and hold the organiser harmless in respect of all damages, injuries, costs, claims, demands, expenses and interest for which the organiser may become liable.